If you're going to be away and need someone to handle your approval tasks, you can set up a substitute using the My Inbox app.
Step 1: Open the "My Inbox" App
Log into SAP.
Launch the My Inbox app.
Step 2: Manage Substitutes
Click on your profile icon (top right corner).
Select "Manage My Substitutes".
Step 3: Choose Substitution Type
- Select one of the two options in the top left hand corner
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Planned Substitution
Used when you know your start and end dates for leave.
Your substitute will automatically receive your approval tasks during this time.
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Unplanned Substitution
Used when you're away unexpectedly or indefinitely.
No start or end dates are set.
The nominated substitute must manually accept the substitution to begin receiving your approval tasks.
Note: Unplanned substitutions do not include a predefined period.
Step 4: Add a New Substitute
Click "Add New Substitute" in the bottom righthand corner.
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Use the search bar to find and select the user who will act as your substitute.
For Planned substitutes select the dates that you will be delegating your approvals between and press save
For Unplanned substitutes select your substitute and press save.
Step 5: Accept Unplanned Substitution Nomination
If you're the nominated substitute for an Unplanned Substitution, follow these steps to enable this:
Launch the My Inbox application
Go to Substitute For section under your profile in My Inbox.
Activate the substitution to start receiving approval tasks.
When you're no longer covering, deactivate the substitution. You will then stop receiving approval tasks.